Custom Presence in Lync 2013–Where did my Custom Presence States Go After I Upgraded?

Consider this post a follow-up to my previous post a few years ago for Lync 2010.

I have heard a few complaints lately about people losing their Custom Presence States when they upgrade the Lync 2010 client to the Lync 2013 client. No problem, we can do it again, and do it for Lync 2013.

imageCustom Presence has always been a hot topic for many users as they want to have something that just isn’t in the box. The basics just don’t give enough information in many cases. After all, it is much nicer to show that you are not just Away, but you are at Lunch, so that everyone knows you are working today, and that you will be back soon.

Custom Presence requires:

  • Permission to edit the registry of the computer, or the ability to deploy the Registry settings via a Group Policy object
  • The actual Registry entries
  • An XML file that contains the settings for your Custom Presence States

The process is covered really well on many blogs, and is also covered here on the TechNet site. However, I already have your attention, so I will cover the basics here.

1. Create the .XML file.

The XML is pretty simple to write, but if you need help, you can use the file that I have here and then copy and paste it into a file named something really creative, like, custompresence.xml. Note: Doing a direct copy of the XML code below will add some strange characters, so make sure you paste it as straight text. Again, feel free to right click the link in the first part of this step and then save the file. It is easier to edit what works than to write something new.

<?xml version=”1.0″ encoding=”utf-8″?>
<customStates>
  <customState ID=”1″ availability=”Online”>
    <activity LCID=”1033″>Working from home</activity>
  </customState>
  <customState ID=”2″ availability=”Online”>
    <activity LCID=”1033″>I am a happy camper</activity>
  </customState>
  <customState ID=”3″ availability=”do-not-disturb”>
    <activity LCID=”1033″>In a conference call</activity>
  </customState>
  <customState ID=”4″ availability=”do-not-disturb”>
    <activity LCID=”1033″>Wrapping up for the day</activity>
  </customState>
< /customStates>

If you double-click the XML file, it will pop up in Internet Explorer and look just like this image to the right. My XML file is available right here at this link: http://infrastructurehelp.com/custompresence.xml. imageYou can access the file from a Web server or a file server. I bounce around between computers and networks, so I use my website to host the file so I can get to it anywhere.

Some restrictions exist:

  • You can only have up to four different Presence states
  • Your text in the Presence state is limited to 64 characters. I really doubt you need anything near that long, though.
  • You can only use one of the following availability states: Online, Busy, or Do-Not-Disturb. You can’t use Away or Offline.
2. Configure the Registry.

While you can create the Registry entries and use a .reg file to deploy the settings, I prefer to manually edit the Registry. It really is easy.

Run regedit.exe to open the registry editor. In the registry editor, navigate to one of the following:

  • HKEY_LOCAL_MACHINE\Software\Policies\Microsoft\Office\15.0\Lync
  • HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\15.0\Lync image

Notice that the location for the Registry settings are different? Yep, that might explain why the Custom Presence States are not there anymore after upgrading the client.

HKLM settings take priority over the HKCU settings, but you can configure the settings in either location. In either case, you will probably have to create the Office key, the 15.0 key, and the Lync key so it looks like the image to the right.

Next, you need to take two steps, which are shown in the Registry Editor to the right.

  1. You need to create a DWORD for for EnableSIPHighSecurityMode and set it to 0. If you are storing the XML file on a Web server that is configured with a certificate, you can use HTTPS instead of HTTP and not need to disable the setting.
  2. Next, you need to create a String Value for the CustomStateURL value. In my case, I use http://infrastructurehelp.com/custompresence.xml for the value. If you want, you can store your custompresence.xml file on the local hard drive. If it is on the local drive, you can just enter file:///c:/FolderName/custompresence.xml instead of using a Web url.

3. Sign out of Lync 2013 and then sign back in again.

In the notification area in the task bar, right-click the Lync 2013 icon and select Sign Out, imagethen start up Lync 2013 again.

If all went according to plan, you should see the custom presence states as shown here.

Note: Custom presence states will not be visible to Federated users that view your presence. In order for them to see your new custom presence states, you will need to add them to your Colleagues container in the Lync client.
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Issue Upgrading Lync 2010 Client to Lync 2013

I haven’t seen much written about this, but there is a bit of an issue with upgrading the client and how it signs in to Lync.

First, some people will see the short-cut where they are used to seeing it on either the clip_image002desktop or the taskbar. However, the short-cut doesn’t have the old Lync 2010 icon, it is just a blank icon. If you click on the blank icon, you will get this error message.

The biggest issue, though, is that most users will see the error that says they Can’t sign in to Lync, when trying to log into Lync 2013 the first time. that they try to open it. There are two potential fixes:

  1. imageWait a few minutes and try again. Most likely, it will fix itself.
  2. Click on the Delete my sign-in info link and it will delete any existing certificates and allow a new certificate to be downloaded from the Lync servers.

The issue is a simple one. Lync 2010, before it was upgraded, was using a certificate that it received from the Lync server environment so that the client could use the certificate for easier authentication. The certificate isn’t valid for the new client installation, and needs to be replaced.

After resolving this issue, then you will most likely be prompted to enter your username and password. The standard user name for your organization is all that needed for the user name field. You can use the UPN, or you can also use the old style of DomainName\UserName format.

clip_image006

It is a good idea to provide a simple document to Lync users before the upgrade so they will not flood the helpdesk with too many calls that they can resolve themselves.

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Lync 2013 Client and Group Chat 2010–Co-existence Issue

An interesting co-existence problem came up yesterday. It appears that there is a known issue with the Lync 2010 client and Windows 8, where it is possible to fire off multiple instances of communicator.exe, which then causes the Lync 2010 client not to even launch.

Well, the Lync 2013 client has some new coding that prevents multiple instances from starting. Now, this is a bit interesting because, in the past, OCS/Lync clients have never been backwards compatible. In case of Lync 2013, it does work with Lync 2010. Until… you add in Group Chat 2010 in the mix.

The Lync 2013 client will, as a single client, work with Lync Server 2013 and Persistent Chat. One of the nice selling points is that running 2013 means reducing the need for a separate chat client.

Well, the thought was, why not deploy Lync 2013 to connect to Lync Server 2010, andclip_image002 continue using the Group Chat 2010 client to connect to the Group Chat server? Well, the answer is that the Group Chat 2010 client doesn’t recognize that the Lync 2013 client is running and this causes the Group Chat 2010 client to not only display all rooms, but also display all contacts as shown here. Yes, I had to hack this one up to protect the innocent. Smile

Anyway, as you can see from the image, it is possible to send/receive IMs in the Group Chat 2010 client, even though the Lync 2013 client is also running. What is the answer? I have no idea…

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Generate a Simple Group Chat Report

I get all sorts of odd, and fun, requests. Recently, I was asked to provide a quick and dirty report on which users are configured for Group Chat and to list the rooms they can join.

I really don’t want to get too good at this SQL stuff, but this one was good fun.

$SQLQuery = “SELECT isMember,isManager,prinID,prinName,prinDisabled,nodeName,nodeDesc,disabled,visibility

FROM [GroupChatDB].[dbo].[Exp_RoleView]

       INNER JOIN [GroupChatDB].[dbo].[tblPrincipal] on Exp_RoleView.principalId=tblPrincipal.prinGuid

           INNER JOIN [GroupChatDB].[dbo].[tblPrincipalType] on tblPrincipal.prinTypeID=dbo.tblPrincipalType.ptypeID

           INNER JOIN [GroupChatDB].[dbo].[tblNode] on Exp_RoleView.nodeDbId=tblNode.nodeID

      ORDER BY prinName”

 

$Connection = new-object system.data.sqlclient.sqlconnection

$Connection.connectionString=”Data Source=VSQLNCSB0010CDC\N1SQL01;Initial Catalog=GroupChatDB;Integrated Security=SSPI”

$Connection.open()

$Command = $Connection.CreateCommand()

$Command.Commandtext = $SqlQuery

$DataAdapter = New-Object System.Data.SqlClient.SqlDataAdapter $Command

$Dataset = New-Object System.Data.Dataset

$DataAdapter.Fill($Dataset)

$Dataset.Tables[0] | Export-CSV ConnectionList.csv -notype

$Connection.close()

$Connection = $null

 

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Changing the Lync Conference ID

I had an unusual request, earlier today. The user was worried that somebody was joining their Lync conferences, anonymously, and they wanted to change their conference ID.

I have never done that before, but found out it is pretty easy to do.

First, go to https://dialin.YourSipDomain.com, and it will take you to the Dial-in Conference Settings and PIN Management page, as shown here.

 

 

Then, after you click the Sign In link, it will take you to this screen. You can either click the Sign In button, and it will use your current credentials, or you can click the Sign in with a different account link and use those credentials.

 

If you don’t have a PIN already set, you will be prompted for a PIN, otherwise, go to the section for Assigned Conference Information section and click on the Reset my Assigned Conference Information link, and it will create a new conference ID for you.

 

 

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Undoing RCC and Enterprise Voice Client Side Settings

Scenario:

I use my Lync client to dial a call. It might be as an RCC client or an Enterprise Voice client.

For example, I call my boss using RCC for a 1:1 meeting, but since I am never allowed to actually talk, I just put him on speaker phone and listen to him pontificate on how wonderful I am, but I am still not going to get an awesome raise.

When I am on the call with him, I get the nice little window generated by Lync with the call status.

In the meantime, somebody important calls me via a Lync call (we need to decide where to go for lunch, for example). I want to close the window for the call (not put it on hold, just in case the boss might actually ask me an important question while he talks on and on) and keep my call running on my phone device so I can leave it running on speakerphone in the background. So, I close the window.

 

I get the prompt:

Do you want to end the call when you close this window?

If you answer No, the window will close, but the call will continue on your audio device.

There is a nice check box that I can enable to Always end the call without asking, and I enable the check box and click No.


So, if I enable the check box and click on No, I never get the prompt again.

Question:

How can I get the prompt back?

Answer:

The registry is your friend, in this case. All of the RCC and Enterprise Voice settings can be found in the DS key here:

HKEY_CURRENT_USER\Software\Microsoft\Communicator\russ.kaufmann@infrastructurehelp.com\DS

It is actually nice to know, if you delete the entire key and it will reset you to the default settings and remove all of the odd changes that you might have made in the past.


 

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Access is Denied During Lync Installation

I remember in my first Windows class, yes, it was Windows NT Server 3.5. My trainer said, multiple times, that every time you see “Access is Denied” it is a permissions issue. I took it with a grain of salt, but I haven’t seen it to not be true, yet.

I was working on an installation and ran into this error. I had set up the installation account as a domain administrator, and had already done the Schema and Forest pieces of the installation without any issues. The installation account was also configured as a local administrator on the server. So, it was a shock to me when I saw the error.

Error: Active Directory operation failed on “ServerNameFQDN”. You cannot retry this operation: “Access is denied 00000005: SecErr: DSID-0315121D0, problem 4003 (INSUFF_ACCESS_RIGHTS), data0″

The answer?

Yes, I didn’t have permissions. Somebody else decided that my account didn’t need to be a Domain Admin and took away the rights.

So, there are two ways to move forward. Either make the account a Domain Admin, or have somebody delegate the required permissions to the OU and domain for the account.

http://technet.microsoft.com/en-us/library/gg412735.aspx is the perfect place to get the right info.

 

 

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